How to Create a New Database in 1C? 1C Keys: How Does It Work?
The Problem Users Face
Many entrepreneurs and organizations that decide to implement 1C encounter the same issue: they download the 1C platform from the official website, launch it, but instead of a working program, they receive an error message or a time-limited version. This raises a valid question: "Why doesn't the program work if I downloaded it from the official website?"
The answer lies in the specifics of the 1C licensing system. Without understanding these principles, one can waste a lot of time trying to "make the program work," which initially requires proper activation.
How 1C Licensing Works: Technical Aspects
Platform vs Configuration vs License
1C consists of three key components:
1C Platform — the technical foundation of the system, a kind of "engine" that can be freely downloaded from the website 1cv8.ru. However, without a license, the platform operates in demo mode with significant limitations.
Configuration — a ready-made solution for specific business tasks (for example, "1C: Accounting" or "1C: Trade Management").
License — the legal basis for using the program, technically implemented through an activation key system.
1C Key System: How It Works in Practice
When you purchase a 1C license, you receive not just "permission to use" but a specific activation mechanism:
- Registration number — a unique identifier for your license assigned upon purchase
- Activation keys — special files that "unlock" the program’s functionality
Upon purchasing a license, you receive three activation keys. This is intentional:
- The first key is for the main installation
- The second key is for backup installation or transferring to another computer
- The third key serves as an extra safeguard
Critical point: If all three keys are used, new ones can only be obtained through official 1C partners by providing the registration number. Losing the registration number can lead to serious issues when trying to get additional keys.
Step-by-Step Process for Creating a New 1C Database
To create a database in 1C, it's important to go through several steps:
Step 1: Preparing the Platform and Activation
- Installing the 1C Platform
- Download the platform from the official website 1cv8.ru
- Install it on your computer (a standard process like any Windows program)
- License Activation
- Launch 1C using the "Configurator" shortcut
- On first launch, the system will request an activation key
- Specify the path to the key file (usually with a .lic extension)
- Enter the license registration number
Step 2: Creating the Information Database
After activating the license, you can start creating working databases:
- Starting the Creation Process
- In the 1C start window, select "Add"
- Select "Create a new information database"
- Selecting a Configuration
- Select the required configuration from the list (e.g., "Accounting")
- Or specify the path to the configuration file (.cf) if you have it separately
- Setting Database Parameters
- Enter a name for the database (e.g., "Horns and Hooves LLC")
- Select a directory to store the database files
- Configure additional parameters if necessary
Step 3: Initial Setup
After creating the database, you need to:
- Fill in organization details
- Set up accounting policies
- Create users and assign access rights
- Perform initial functional setup
Common Issues and Their Solutions
Issue 1: "The program only works for 10 minutes"
Cause: Demo mode is being used without license activation. Solution: Purchase and activate a license.
Issue 2: "Activation key does not work"
Cause: The key has already been used on another computer or has expired. Solution: Contact a 1C partner to obtain a new key (registration number required).
Issue 3: "Database is created, but the configuration is not loading"
Cause: Incompatibility between the platform and configuration versions. Solution: Use a configuration compatible with the installed platform version.
Important Licensing Nuances
Where to Buy a 1C License
1C licenses are sold exclusively through official partners and franchisees. This is a fundamentally important point — you cannot purchase a license directly from the "1C" company. The entire distribution system operates through the partner network.
What to Do if You’ve Used All Your Keys
If all three activation keys have been used, don't panic. Official 1C partners can order additional keys for you at no cost. The key condition — keep your license registration number. Without it, obtaining new keys becomes extremely problematic.
Technical Support Features
When you purchase a license, you receive not only the right to use the program but also access to technical support. However, the quality of this support heavily depends on the competence of the specific partner from whom the license was purchased.
Recommendations for Choosing a Partner
When selecting a partner to purchase a 1C license, pay attention to:
- Partner Status — official franchisees have more capabilities to resolve complex issues
- Technical Expertise — availability of certified specialists
- Experience — length of time operating in the 1C market
- Additional Services — availability of consultations, training, configuration support
Conclusion
Creating a new 1C database is not just a technical procedure but a process that requires understanding licensing principles and following the correct sequence of actions. Key points for a successful start:
- Purchase a license from an official partner
- Activate it correctly and keep your registration number
- Create and configure your information database step by step
- Plan for backup activation keys
Remember: saving money on a license or trying to use "unofficial" versions of the program will inevitably lead to problems in the future. A properly configured 1C system from the beginning is the foundation of effective automation of accounting and management in your organization.
We are official 1C partners and have qualified specialists to carry out the correct installation and configuration of the system. If you need help purchasing a license, activating it, or setting up 1C — contact us. We will help you avoid common mistakes and ensure the system works correctly from day one.