How to prevent warehouse shortages using modern accounting?

Warehouse shortages are one of the most common problems faced by warehousing companies. But modern technology makes it possible to greatly simplify accounting and reduce the risks of shortages. In this article, we'll explain how to use modern accounting to avoid warehouse shortages.

Step 1: Developing a warehouse accounting system

The first step to prevent shortages is to develop an effective warehouse accounting system. This includes identifying all processes from receipt of goods to shipment. It is also important to identify those responsible for each stage of the process and develop clear instructions for each stage.The best way to keep track of all the nuances is to use 1C Company Management.

Step 2: Using modern technology

Modern technology can greatly simplify the calculation and reduce the risks of understatement. For example, process automation can reduce the likelihood of data entry errors and increase the speed of information processing. They can also use barcode scanning systems which can be connected to 1C software to track the movement of goods, which are simple to connect using a USB cable and can be quickly connected to the software.

Step 3: Regular stocktaking of the warehouse

A regular physical inventory check is essential for detecting shortages. A stock count must be carried out at least once a year and all receipts and deliveries of goods during the previous period must be accounted for. It is also important to check the consistency of balances in the warehouse with balances in the accounting system 1C Company Management. If you keep all accounting at once in the program and automate with the warehouse, then in the future, checks can be done much less frequently.

Step 4: Staff training

In order for the warehouse accounting to work effectively, it is necessary to train the personnel responsible for these processes. Training must include familiarisation with the accounting system, the correct way to scan barcodes and instructions on the rules of work.The big advantage is that we can not only teach you how to work in 1C Company Management software, but also adjust it to all your needs. The training that we provide is recorded and transmitted to you, so that later you do not have to spend a lot of time training new employees.

Step 5: Data monitoring and analysis

Monitoring and analysing data allows you to identify problems in the stock calculation and take action to resolve them. It is important to monitor stock levels, analyse sales data and identify the causes of shortages. You also need to update the data regularly and check its accuracy.And with a properly configured 1C accounting software, it only takes a few minutes.

Step 6: Implement control mechanisms

For example, you could have a double check system in place when goods are received in the warehouse and when they are dispatched. You can also control the movement of goods and restrict access to certain areas. When you set up the 1C Company Management accounting software, our experts can create profiles with restricted rights to make it easier for you to control all processes in the warehouse and in the company.

Step 7: Timely correction of errors

If a discrepancy between balances in the warehouse and the accounting system is detected, you need to take immediate action to correct the error. This can be either recalculating the balances or checking the data in the accounting system.

Modern accounting allows you to streamline processes and reduce the risk of shortages, thanks to 1C Company Management. However, it is important not to forget about regular stock-taking and staff training, which our specialists can help you with. Also, you need to monitor and analyse data and implement controls to prevent errors and shortages in the warehouse.