Integration of 1C: Company Management and 1C Accounting
Challenges of Parallel Accounting Systems
Most Moldovan companies face the need to simultaneously maintain management and accounting records. Using two separate systems creates serious operational challenges:
Data Duplication – each document must be entered twice: first in 1C: Company Management for operational control, then in 1C Accounting by Meta-Sistem to comply with Moldovan legal requirements. This increases labor costs by 2-3 times.
Information Desynchronization – manual data transfer inevitably leads to discrepancies between systems. The same transactions may appear differently, complicating reconciliation and control.
Slowed Business Processes – document processing time grows critically. Operators must switch between programs, search for matches, and verify the correctness of data transfer.
High Risk of Errors – human factors during repeated data entry lead to distorted information, reporting inaccuracies, and violations of accounting discipline.
Integration Solution Architecture
Principle of Two-Way Directory Exchange
The integration is based on automatic synchronization of core directories between systems:
Items – goods and materials are synchronized with a full set of attributes, prices, and classification features. Changes in one system are automatically reflected in the other.
Counterparties – the client and supplier database is kept up-to-date, including bank details and contact information.
Cash Desks – a unified cash management system is ensured with balance synchronization. Note the limitations: control is available only for certain types of operations.
Warehouses – the warehouse structure is unified with automatic balance updates and control of goods movement.
One-Way Document Transfer
Document flow is organized on the principle of transferring from the management system to the accounting system:
Receipt Documents – all goods and services receipt transactions automatically generate the corresponding accounting entries with correct VAT reporting.
Additional Expenses – direct costs are correctly allocated to the cost of goods. Indirect costs require separate handling.
Import Operations – a specialized algorithm processes customs payments and duties according to Moldovan currency legislation.
Production Documents – production data is transferred with the formation of the correct cost of finished goods.
Sales – all sales are automatically reflected in accounting with revenue formation and accounts receivable control.
Inventory Results – documents for surpluses and shortages are created manually by the user; automatic generation is not provided.
Retail Sales – cash register data is transferred to form revenue from retail trade.
Cash Operations – incoming and outgoing orders are transferred with limitations: "Receipt from Customers" and "Payment to Supplier" are identified precisely, others are summarized.
Reverse Transfer of Bank Data
Bank statements are transferred from 1C Accounting by Meta-Sistem to the management system with automatic matching of payments to contracts.
Features for the Moldovan Market
Compliance with Tax Legislation – the system automatically generates VAT declarations and income tax reports in accordance with the Moldovan Tax Code requirements.
Currency Transactions – accounting is conducted in Moldovan lei with automatic recalculation of foreign currency transactions at the NBM exchange rate.
Government Reporting – the integration ensures preparation of documents in formats required by Moldovan regulatory authorities.
System Technical Limitations
Data Integrity Control – in 1C Accounting by Meta-Sistem, it is possible only in emergency situations and is performed manually.
Exchange Initiation – data export to the accounting system is initiated by the user; automatic transfer is implemented only from the management system.
Payment Planning – control of targeted use of funds in outgoing cash orders is possible only if planning is set up.
Integration Implementation Process
The implementation is carried out in four stages:
- Business Process Analysis – studying the specifics of the company and determining data exchange parameters
- Integration Setup – configuring exchange rules and testing data transfer
- Staff Training – preparing employees to work with the integrated system
- System Launch – transitioning to operational mode with monitoring of exchange correctness
Ready-Made Solution
An important advantage is the presence of a ready-made integration mechanism between 1C Accounting by Meta-Sistem and 1C: Company Management. The solution is already developed and configured as part of the management system implementation without additional development costs.
Automation Results
Integration implementation shows the following results:
- Document processing time reduced
- Accounting errors reduced
- Reporting preparation accelerated
- Personnel costs reduced
- Data accuracy increased
The integration of the two systems allows Moldovan companies to effectively solve the problem of data duplication while maintaining compliance with local legislation and ensuring high-quality management accounting.