Fuel — is a very difficult commodity to account for. It constantly changes in volume depending on the temperature. For example, one ton of diesel fuel can now have 1200 litres, but if the temperature rises by 4 degrees Celsius, the density will increase by 2 points. Therefore the volume will already be 1197 litres.
In spring and autumn, when the temperature drops between day and night are even stronger, the changes in the volume of fuel in tanks can be very significant. This highly complicates accounting. In addition, fuel losses also occur due to vapors, which are also measured and calculated by the operator.
Both indicators (density and evaporation rate) affect the actual volume of fuel during transportation and storage in the tank. Fuel is consumed in tons, and is sold through retail outlets in litres. Therefore, the accounting of physical and chemical indicators is important not only for assessing stocks, but also for calculation of cost. For this accounting to be carried out promptly, the indicators of meters in the containers can be automatically unloaded into the accounting system, and the main indicators can be recalculated.
The second important factor is regulation by the National Agency of Energy Regulation. The fuel cost is calculated as the sum of the indicative price, excise tax, VAT and the permitted premium (also set by NAER). Fuel stations cannot set a price higher than this value.
The third problem of accounting in the filling station network is the centralized accounting of a large number of filling stations in one system. The enterprise needs to implement a distributed accounting system in order to centrally control a large network with a large number of operators.
Moreover, many fuel stations have retail outlets. Therefore, when introducing an accounting system, it is important to provide for the basic functionality of accounting in retail trade.
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